The 8 Best Enterprise Data Management (EDM) Software
January 10, 2023
Your company has just or is about to begin its digital transformation. At this point, you already know that you will need to rely on EDM software that can handle the flow of data that you will impose on it. However, how to find among the extent of the offer the rare pearl that will meet all your expectations?
Here we offer 8 EDM Software with various options for managing, modifying, and indexing your documents, in order to optimize your document management.
To make this comparison, we base ourselves on a certain number of criteria:
|Software||For who? 🎯||Main benefits ✅||Rates 💰|
|Documind||VSEs, SMEs, large companies||Scalable and customizable EDM|
Easy to use and secure
Lots of customization options
|Free trial (limited in time and features)|
Price on request (Documind Essential from €10 per month per user)
|DocuWare||SMEs, ETIs and large companies||Suitable for all sectors|
Price upon request
|Intalio||SMEs, ETIs and large companies||Simplicity|
Advanced search tool
Price upon request
|Nuxeo Platform||VSEs and SMEs||Open source software|
Offers numerous integration software interfaces (APIs)
Paid features on request
|OpenBee||Any type of business||Data protection|
Easy to master
Price upon request
|Youdoc||SMEs, ETIs and large groups||Friendly interface|
Automatic archiving and intuitive search
Price upon request
|Zeendoc||VSEs, SMEs and communities||Quick start and ease of use|
Wide functional coverage
Price per incoming stream, unlimited users
|Zoho Docs||Any type of business||Available for individuals|
Integration with Zoho Suite
Zoho Docs remains free for teams up to 25 users
Free versionPrice from:4 € (Standard)€6.40 (Premium)
Documind is a modular EDM software, able to evolve with your company. It is available in 5 editions: Essential, Enterprise, Master, Transport and Invoices.
The publisher offers many options to meet user needs: various licenses, additional functions, add-ons, etc.
The Document software is particularly suitable for management and management professions.
The software is relatively easy to install, use, and customize. You can capture and share your content in a secure environment.
Searching for documents is super fast and the capture function of Documind Auto-Importer makes it possible to store and classify information permanently and find it easily.
The software interface is translated into several languages, including French.
The publisher’s support service is very responsive and offers technical support as well as a comprehensive technical guide and FAQ of frequently asked questions on the official website.
DocuWare is a GED/ ECM software that allows you to manage, archive and validate digital documents with ease while guaranteeing compliance with security and confidentiality standards .
The software offers you the possibility to enter data from various sources and automated management of this data with the workflows.
DocuWare is particularly interesting for work in accounting, management & human resources, quality and legal services.
DocuWare is the go-to EDM software, used by thousands of organizations across all industries, including finance, HR, accounting, legal, quality, and more.
The publisher offers many applications to integrate into the software (DocuWare Mobile, DocuWare PaperScan, DocuWare Hub, etc.). Search is also optimized to be available from these applications.
It is possible at any time to reconfigure and configure it according to needs. It is a tool that evolves at the same pace as the company.
Intalio is a business process management software offering a flexible, customizable and integral service to enable companies to improve their procedures.
From capturing documents to processing to storing, to publishing, to imaging, the software offers you to easily create a harmonious content directory.
It promises more efficient operation of your organization and better use of your documentation. Advanced options should reduce time, effort, and cost when working with your library.
The Intalio solution can be used to centralize your technical documents, invoices and contracts. The HR department dematerializes the administrative documents and pay slips of your employees.
Setting up the interface is simple and very intuitive. You can easily access all its features and learn how to use them in no time. It is very efficient in the management of document flows, in particular, to increase productivity when managing incoming and outgoing mail.
The software is highly customizable as well as its workflow management. It offers applications adapted to business and sales approaches. The technical team is very responsive and willing to add any functionality you deem necessary to your software.
Nuxeo Platform is open-source software available under an LPGL license.
The software is suitable for SMBs but is also used on a large scale by some enterprises to manage terabytes, and huge amounts of documents, and support tens of thousands of users.
Tools that help configure and integrate the software, such as a service level agreement and technical support, are intended for IT professionals and remain available for a fee.
This software is particularly interesting for companies that need to manage their content efficiently, for purchasing, administrative and communication professions, thanks to a flexible and secure platform.
Although Nuxeo does not provide basic full archiving, you can integrate this option depending on the type of storage you choose.
The software includes a marketplace to simplify the addition of functionalities and applications adapted to your needs. Technical support offers personalized support at each stage of your installation.
It is available on all:
The Open Bee platform comes in two forms: Open Bee Sphere and Open Bee DXP.
It helps to minimize repetitive tasks, and easily manage and share your dematerialized documents, all from the same interface. The software offers more traceability and more efficiency by being able to manage, analyze and process information in real-time and with complete security.
It focuses on agility, speed, economy and customer experience and is particularly useful in administrative, accounting and finance-management jobs.
The Open Bee platform is available as an Android, iPhone and web browser application.
The use of the interface is particularly intuitive and the editor offers numerous configuration options. It also provides comprehensive start-up support.
The platform highlights the importance of security. The sharing of documents and their storage in the digital safe strictly comply with the security standards required by law.
Youdoc is a software that aims to optimize business document management. It offers to adapt to your habits and work context. The platform is divided into 3 modules:
Youdoc allows you to link your content and applications and organize, classify, display, search and consult all of your documents on a single platform.
The software is particularly suitable for management and management professions.
Available in SaaS, Subscription or On-Premise, Youdoc is accessible from any browser and any device. The software offers a pleasant interface that is easy to understand and personalized support at each stage of its configuration.
The platform has an intuitive search tool to easily find your files thanks to dynamic, customizable filters and precise selection criteria.
The three modules offered complement each other and are individually customizable.
Youdoc is a scalable software that adapts to your needs as your business grows.
Zeendoc is a French EDM platform that allows you to easily classify, search and share dematerialized information, within a single database.
Intended for VSEs, SMEs and local authorities, this cloud software aims to:
The Zeendoc solution frees up space for your paper archives and secures your documents while reducing their processing and storage costs. Zeendoc also offers to reduce your company’s carbon footprint while controlling important data flows.
Zeendoc is an excellent dematerialization solution in SaaS mode, very complete, easy to use, reliable and practical.
Thanks to it, you save precious time on carrying out your administrative tasks: setting up validation circuits, creating alerts, the possibility of working remotely or while on the move, streamlined exchanges, etc.
Furthermore, it is a scalable tool. Add or remove modules according to your organization’s needs at no additional cost, since the billing model is based on incoming document flows and not on usage modules.
Finally, the fact that the servers are hosted in France is real more ecological and economical. The software complies with French and European laws and standards.
Zoho Docs is document management software designed for professionals and their businesses. The application includes two basic functions:
You can share files, work in teams , manage permissions, etc. from a distance. The software also offers you to view more than a hundred file types without having to download them.
The platform is particularly interesting for purchasing, administrative and communication-PR professions.
The software is available in German, English, Chinese, Spanish and French. The installation is simple and it is globally compatible with any type of device since it is cloud-based.
Zoho Docs supports the most common document formats. The many sharing options as well as all the built-in features and applications are completely secure.
Integration with Google Apps and the Zoho suite (Zoho CRM, Zoho Projects, Zoho Mail, Zoho Recruit) is a real asset for collaborative work. As well as real-time synchronization and the software’s included internal messaging.
All these EDM software can support the digitization of your documents and their archiving. Your choice will mainly relate to the complementary solutions proposed that are the most interesting for your activity.
Most of the software presented does not require installation. They are compatible with most business information systems as well as with most operating systems (OS) such as Windows, Mac OS, and Linux. They can also be accessed remotely from many mobile devices such as an iPhone (iOS platform) or Android tablet or smartphone.
The few prices mentioned are indicative since you have the choice among many modules to include in the basic software which, of course, influences its price. You can, in any case, request a personalized quote directly on the site of each publisher.