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Head to head · 2026

NotePlan vs Smartsheet

Pricing, free plans, ratings, features, pros and cons, side by side. Where one comes out ahead, we mark it.

NotePlan

Notes, tasks and calendar app for Mac, iPhone and iPad built around daily notes and Markdown…

3.8$8.33/mo

Visit NotePlan (opens NotePlan in a new tab)

Smartsheet

Work management at enterprise scale, from a spreadsheet grid up to portfolio dashboards

4.2Not listed

Visit Smartsheet (opens Smartsheet in a new tab)

Who comes out ahead

Based only on the facts in our directory. The right pick still depends on the job you need done.

  • Lower starting price

    Not comparable

    Not comparable: Smartsheet does not list a price

  • Free plan

    Tie

    Neither has one

  • Higher rating

    Smartsheet

    3.8 against 4.2

  • Same job?

    Yes

    Both are Productivity tools

Side by side

Compared onNotePlanSmartsheet
Our rating3.84.2Better
Starts at$8.33/moNot listed
Free planNoNo
CategoryProductivityProductivity
PlansFrom $8.33/moSee pricing
Key features
  • Memo AI for turning voice notes into structured insights
  • Daily notes with an integrated calendar and reminders
  • Project notes with backlinks and time-blocking
  • Personal Kanban boards
  • Offline-first Markdown storage with optional iCloud sync
  • Grid, Gantt, Kanban and dashboard views
  • Milestone and dependency tracking
  • Resource planning and workload balancing
  • WorkApps no-code applications
  • Dynamic Views for secure request sharing
Pros
  • Notes stay as portable plain Markdown files
  • Native apps on Mac, iPhone and iPad
  • 7-day trial before any payment
  • The spreadsheet grid gets adoption where project tools fail
  • Portfolio rollups when the work outgrows a spreadsheet
  • 30-day trial with no card
Cons
  • Only one AI feature, with little detail published
  • No permanent free tier
  • Built around the Apple ecosystem
  • Per-member pricing with a three-member minimum on Business
  • The spreadsheet metaphor becomes a constraint at real complexity
  • Needs governance once every team builds its own sheets
CompanyNotePlan LLCSmartsheet Inc.

Prices come from each vendor's pricing page, last checked 20261006. Check the vendor before you buy.

FAQ

Questions people ask

Is NotePlan better than Smartsheet?

In our reviews NotePlan scores 3.8 and Smartsheet scores 4.2. The better pick depends on the job. NotePlan: Notes, tasks and calendar app for Mac, iPhone and iPad built around daily notes and Markdown files, with Memo AI turning voice notes into structured insights. Smartsheet: Work management at enterprise scale, from a spreadsheet grid up to portfolio dashboards.

Which is cheaper, NotePlan or Smartsheet?

NotePlan: from $8.33/mo. Smartsheet: see pricing.

Do NotePlan and Smartsheet have free plans?

Neither lists a free plan.

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