Consistent properties automatically apply across similar content types
Free tier available for everyday use
Free plan is genuinely usable for individuals and small teams, not a limited-feature trial
Fifteen years of market maturity means broad integration support and near-universal familiarity
Atlassian backing brings enterprise-grade reliability and a clear AI roadmap
Cons
More structure means more upfront setup than a purely freeform notes app
Smaller community and template ecosystem than larger competitors
More storage and advanced features require a paid plan
AI features are recent additions layered onto an older product, not a ground-up AI-native design
AI content generation is gated to the Premium tier, Quick Capture to Standard, so the free plan misses both
Kanban-only structure is less suited to teams that need Gantt charts or complex dependency tracking natively
Company
Capacities Labs GmbH, founded 2022
Trello (Atlassian), founded 2011
Prices come from each vendor's pricing page, last checked 20260717. Check the vendor before you buy.
FAQ
Questions people ask
Is Capacities better than Trello?
In our reviews Capacities scores 4.3 and Trello scores 4.5. The better pick depends on the job. Capacities: Structured object types, not just freeform blocks. Trello: The kanban-board work management tool, now with Atlassian Intelligence AI built into every card.
Which is cheaper, Capacities or Trello?
Trello has the lower starting price: from $12/mo for Capacities and from $5/mo for Trello.
Trello
Capacities
