Shortlist by what you need
Start here if you know why you are leaving Trello.
Want the closest match?
MailMaestroMost similar to Trello in what it does, its category and its price.
Visit (opens MailMaestro in a new tab)Need a free plan?
FellowHas a free plan, rated 4.4 out of 5.
Visit (opens Fellow in a new tab)Want the best rated?
CapacitiesRated 4.3 out of 5 in our review, against 4.5 for Trello.
Visit (opens Capacities in a new tab)
At a glance
Green means better than Trello, red means worse. Prices are starting prices per month.
| Tool | Our rating | Starts at | Free plan | Best for | Compare |
|---|---|---|---|---|---|
 TrelloBaseline | 4.5 | $5/mo | Yes | The kanban-board work management tool, now with Atlassian Intelligence AI built into every card | |
| MailMaestro | 4.1−0.4 | $12/mo$7 more | Yes | AI email assistant that drafts, summarizes, and manages messages directly inside Outlook and Gmail. | vs Trello |
 Workflowy | 3.9−0.6 | $6.99/mo$1.99 more | Yes | Outliner for notes and tasks built on one nested list, with optional Workflowy AI features that generate, edit, summarize and improve content inside documents using OpenAI and Anthropic models. | vs Trello |
 MeisterTask | 3.7−0.8 | Free | Yes | Kanban-based work management with a built-in Notes knowledge base and Meister AI for finding and drafting inside it, positioned on security. | vs Trello |
| Capacities | 4.3−0.2 | $12/mo$7 more | Yes | Structured object types, not just freeform blocks | vs Trello |
| Fellow | 4.4−0.1 | $7/mo$2 more | Yes | Structures meetings before they happen, not just notes after | vs Trello |
 ScreenApp | 3.7−0.8 | Free | Yes | "AI That Actually Listens" - up to 99% transcription accuracy turns hours of recordings into searchable insights and structured meeting notes, serving 8.1M+ users. | vs Trello |
 NotePlan | 3.8−0.7 | $8.33/mo$3.33 more | No | Notes, tasks and calendar app for Mac, iPhone and iPad built around daily notes and Markdown files, with Memo AI turning voice notes into structured insights. | vs Trello |
 Supernormal | 4.3−0.2 | $18/mo$13 more | Yes | Templated meeting notes matched to the specific type of meeting | vs Trello |
The alternatives in detail
In order of how closely each one matches Trello.
MailMaestro
4.1$12/mo
vs Trello$7 more−0.4
AI email assistant that drafts, summarizes, and manages messages directly inside Outlook and Gmail.
- AI email drafting with three variation options per prompt
- Automatic thread summarization
- Context-aware reply suggestions
Free tier available with no credit card required
Full feature depth, including advanced summarization, concentrates in the paid Pro tier
Workflowy
3.9$6.99/mo
vs Trello$1.99 more−0.6
Outliner for notes and tasks built on one nested list, with optional Workflowy AI features that generate, edit, summarize and improve content inside documents using OpenAI and Anthropic models.
- Infinitely nested bullet list for notes and tasks
- Optional AI to generate, edit, summarize and improve content
- AI runs on OpenAI GPT and Anthropic Claude models
Free plan includes all features
Free plan is capped at 100 new nodes a month
MeisterTask
3.7Free
vs Trello−0.8
Kanban-based work management with a built-in Notes knowledge base and Meister AI for finding and drafting inside it, positioned on security.
- Kanban boards with task automation
- Notes - an integrated knowledge base beside the boards
- Ask Meister AI for search and drafting across Notes
Documentation lives next to the work rather than in a separate wiki
AI features are modest compared to competitors marketing on them
Capacities
4.3$12/mo
vs Trello$7 more−0.2
Structured object types, not just freeform blocks.
- Structured object types (books, people, projects) with defined properties
- Automatic structure based on content type
- Free tier for standard use
Structured object types reduce disorganized freeform note sprawl
More structure means more upfront setup than a purely freeform notes app
Fellow
4.4$7/mo
vs Trello$2 more−0.1
Structures meetings before they happen, not just notes after.
- Collaborative meeting agendas built before meetings happen
- Structured one-on-one meeting templates
- AI note-taking and action item tracking
Addresses meeting structure and quality before the meeting, not just after
More collaboration features require a paid plan
ScreenApp
3.7Free
vs Trello−0.8
"AI That Actually Listens" - up to 99% transcription accuracy turns hours of recordings into searchable insights and structured meeting notes, serving 8.1M+ users.
- Up to 99% transcription accuracy
- Automatic summarization and key-insight extraction
- Video frame and audio analysis for specific moments
Published accuracy figure gives a real, checkable performance benchmark
Free plan limited to a capped number of transcription minutes
NotePlan
3.8$8.33/mo
vs Trello$3.33 more−0.7
Notes, tasks and calendar app for Mac, iPhone and iPad built around daily notes and Markdown files, with Memo AI turning voice notes into structured insights.
- Memo AI for turning voice notes into structured insights
- Daily notes with an integrated calendar and reminders
- Project notes with backlinks and time-blocking
Notes stay as portable plain Markdown files
Only one AI feature, with little detail published
Supernormal
4.3$18/mo
vs Trello$13 more−0.2
Templated meeting notes matched to the specific type of meeting.
- Meeting-type-matched note templates
- Automatic template selection based on meeting context
- Free tier for standard use
Template-matched notes fit different meeting types more naturally
More features require a paid plan
FAQ
Questions people ask
Is Trello free?
Trello has a free plan, and paid plans start from $5/mo.
What is the best free alternative to Trello?
Fellow is the highest-rated alternative here with a free plan (4.4 out of 5). Other free options: Capacities, Supernormal, MailMaestro.
What is the cheapest alternative to Trello?
Among paid plans, Workflowy has the lowest starting price (from $6.99/mo). If you need it free, start with Fellow.
How did you pick these alternatives?
We match tools on what they do, their category and their price, using the details in our directory. Ratings come from our reviews and reader reviews.