Shortlist by what you need
Start here if you know why you are leaving Tana.
Want the closest match?
CapacitiesMost similar to Tana in what it does, its category and its price.
Visit (opens Capacities in a new tab)Need a free plan?
ObsidianHas a free plan, rated 4.6 out of 5.
Visit (opens Obsidian in a new tab)Want the best rated?
CodaRated 4.4 out of 5 in our review, against 4.3 for Tana.
Visit (opens Coda in a new tab)
At a glance
Green means better than Tana, red means worse. Prices are starting prices per month.
| Tool | Our rating | Starts at | Free plan | Best for | Compare |
|---|---|---|---|---|---|
 TanaBaseline | 4.3 | $5/mo | Yes | Supertags turn freeform notes into structured, queryable data | |
| Capacities | 4.3Same | $12/mo$7 more | Yes | Structured object types, not just freeform blocks | vs Tana |
 AFFiNE | 4.2−0.1 | $8/mo$3 more | Yes | An open-source Notion alternative, docs and whiteboard combined | vs Tana |
 Anytype | 4.2−0.1 | $10/mo$5 more | Yes | Local-first and encrypted, with no cloud account required | vs Tana |
| Coda | 4.4+0.1 | $10/mo$5 more | Yes | Docs with real mini-apps built in, using formulas and buttons | vs Tana |
 Circleback.ai | 4.2−0.1 | $20.83/mo$15.83 more | Yes | AI meeting assistant recording, transcribing, and turning conversations into notes, action items, and CRM updates automatically. | vs Tana |
 Supernormal | 4.3Same | $18/mo$13 more | Yes | Templated meeting notes matched to the specific type of meeting | vs Tana |
 Workflowy | 3.9−0.4 | $6.99/mo$1.99 more | Yes | Outliner for notes and tasks built on one nested list, with optional Workflowy AI features that generate, edit, summarize and improve content inside documents using OpenAI and Anthropic models. | vs Tana |
| Obsidian | 4.6+0.3 | $4/mo$1 less | Yes | Notes stored as plain local Markdown files, not a proprietary database | vs Tana |
The alternatives in detail
In order of how closely each one matches Tana.
Capacities
4.3$12/mo
vs Tana$7 moreSame
Structured object types, not just freeform blocks.
- Structured object types (books, people, projects) with defined properties
- Automatic structure based on content type
- Free tier for standard use
Structured object types reduce disorganized freeform note sprawl
More structure means more upfront setup than a purely freeform notes app
AFFiNE
4.2$8/mo
vs Tana$3 more−0.1
An open-source Notion alternative, docs and whiteboard combined.
- Combined documents, whiteboard, and database in one workspace
- Fully open-source with self-hosting available
- Freeform canvas alongside structured document editing
Genuine open-source alternative to closed note-taking platforms
Smaller ecosystem and community than Notion's much larger user base
Anytype
4.2$10/mo
vs Tana$5 more−0.1
Local-first and encrypted, with no cloud account required.
- Local-first architecture with end-to-end encryption
- Peer-to-peer sync without requiring a cloud account
- Customizable object-based data model
Genuine local-first, encrypted architecture, not privacy as an afterthought
Peer-to-peer sync can feel less seamless than a pure cloud-sync competitor
Coda
4.4$10/mo
vs Tana$5 more+0.1
Docs with real mini-apps built in, using formulas and buttons.
- Documents with working buttons, formulas, and interactive tables
- Lightweight internal app building inside a doc
- Free tier for individual and small team use
Genuine app-building capability beyond typical document editing
Formula language has a real learning curve for building advanced functionality
Circleback.ai
4.2$20.83/mo
vs Tana$15.83 more−0.1
AI meeting assistant recording, transcribing, and turning conversations into notes, action items, and CRM updates automatically.
- Automatic recording and transcription across Zoom, Meet, Teams, and Slack huddles
- AI-generated meeting notes, summaries, and action items
- Draft follow-up email generation after each meeting
Founding team has direct relevant experience (Stripe LLM integration, Tableau analytics)
Team-tier pricing ($25/user/month) scales up cost fast for larger organizations
Supernormal
4.3$18/mo
vs Tana$13 moreSame
Templated meeting notes matched to the specific type of meeting.
- Meeting-type-matched note templates
- Automatic template selection based on meeting context
- Free tier for standard use
Template-matched notes fit different meeting types more naturally
More features require a paid plan
Workflowy
3.9$6.99/mo
vs Tana$1.99 more−0.4
Outliner for notes and tasks built on one nested list, with optional Workflowy AI features that generate, edit, summarize and improve content inside documents using OpenAI and Anthropic models.
- Infinitely nested bullet list for notes and tasks
- Optional AI to generate, edit, summarize and improve content
- AI runs on OpenAI GPT and Anthropic Claude models
Free plan includes all features
Free plan is capped at 100 new nodes a month
Obsidian
4.6$4/mo
vs Tana$1 less+0.3
Notes stored as plain local Markdown files, not a proprietary database.
- Notes stored as local, plain Markdown text files
- Extensive community plugin ecosystem
- Full functionality without requiring a cloud account
Genuine file-format portability and long-term data ownership
Plugin-heavy customization has a real setup learning curve
FAQ
Questions people ask
Is Tana free?
Tana has a free plan, and paid plans start from $5/mo.
What is the best free alternative to Tana?
Obsidian is the highest-rated alternative here with a free plan (4.6 out of 5). Other free options: Coda, Capacities, Supernormal.
What is the cheapest alternative to Tana?
Among paid plans, Obsidian has the lowest starting price (from $4/mo). If you need it free, start with Obsidian.
How did you pick these alternatives?
We match tools on what they do, their category and their price, using the details in our directory. Ratings come from our reviews and reader reviews.