Shortlist by what you need
Start here if you know why you are leaving Workflowy.
Want the closest match?
TrelloMost similar to Workflowy in what it does, its category and its price.
Visit (opens Trello in a new tab)Need a free plan?
AIPRMHas a free plan, rated 4.2 out of 5.
Visit (opens AIPRM in a new tab)Want to pay less than Workflowy?
SelfManager.aiFrom $6/mo, against from $6.99/mo for Workflowy.
Visit (opens SelfManager.ai in a new tab)Want the best rated?
FuseBaseRated 4.1 out of 5 in our review, against 3.9 for Workflowy.
Visit (opens FuseBase in a new tab)
At a glance
Green means better than Workflowy, red means worse. Prices are starting prices per month.
| Tool | Our rating | Starts at | Free plan | Best for | Compare |
|---|---|---|---|---|---|
 WorkflowyBaseline | 3.9 | $6.99/mo | Yes | Outliner for notes and tasks built on one nested list, with optional Workflowy AI features that generate, edit, summarize and improve content inside documents using OpenAI and Anthropic models. | |
| Trello | 4.5+0.6 | $5/mo$1.99 less | Yes | The kanban-board work management tool, now with Atlassian Intelligence AI built into every card | vs Workflowy |
 MeisterTask | 3.7−0.2 | Free | Yes | Kanban-based work management with a built-in Notes knowledge base and Meister AI for finding and drafting inside it, positioned on security. | vs Workflowy |
 NotePlan | 3.8−0.1 | $8.33/mo$1.34 more | No | Notes, tasks and calendar app for Mac, iPhone and iPad built around daily notes and Markdown files, with Memo AI turning voice notes into structured insights. | vs Workflowy |
| FuseBase | 4.1+0.2 | $32/mo$25.01 more | Yes | AI-native client portal and collaboration platform for agencies and consultants. | vs Workflowy |
 GenPPT AI | 3.8−0.1 | Free | Yes | Decks from a prompt, a PDF, a YouTube link or a spreadsheet, with speaker notes. | vs Workflowy |
| SelfManager.ai | 3.8−0.1 | $6/mo$0.99 less | No | A task manager organised by date rather than by project, with an AI weekly review. | vs Workflowy |
 IntelliBar | 3.8−0.1 | Not listed | No | Native Mac menu-bar AI client that talks to OpenAI, Anthropic, Google and local models with your own keys, sold as a one-time license. | vs Workflowy |
| AIPRM | 4.2+0.3 | $10/mo$3.01 more | Yes | Prompt management and community prompt library that adds a panel of ready-made prompts to ChatGPT and Claude, with private prompts and lists for teams, Custom GPT integration and tone and style controls on paid plans. | vs Workflowy |
The alternatives in detail
In order of how closely each one matches Workflowy.
Trello
4.5$5/mo
vs Workflowy$1.99 less+0.6
The kanban-board work management tool, now with Atlassian Intelligence AI built into every card.
- Atlassian Intelligence writing assistant built into card descriptions and comments
- AI summarization that condenses long notes or meeting minutes into a short overview
- AI action-item extraction that turns messy notes into a structured checklist
Free plan is genuinely usable for individuals and small teams, not a limited-feature trial
AI features are recent additions layered onto an older product, not a ground-up AI-native design
MeisterTask
3.7Free
vs Workflowy−0.2
Kanban-based work management with a built-in Notes knowledge base and Meister AI for finding and drafting inside it, positioned on security.
- Kanban boards with task automation
- Notes - an integrated knowledge base beside the boards
- Ask Meister AI for search and drafting across Notes
Documentation lives next to the work rather than in a separate wiki
AI features are modest compared to competitors marketing on them
NotePlan
3.8$8.33/mo
vs Workflowy$1.34 more−0.1
Notes, tasks and calendar app for Mac, iPhone and iPad built around daily notes and Markdown files, with Memo AI turning voice notes into structured insights.
- Memo AI for turning voice notes into structured insights
- Daily notes with an integrated calendar and reminders
- Project notes with backlinks and time-blocking
Notes stay as portable plain Markdown files
Only one AI feature, with little detail published
FuseBase
4.1$32/mo
vs Workflowy$25.01 more+0.2
AI-native client portal and collaboration platform for agencies and consultants.
- No-code, white-labeled client portals
- AI agents that recap meetings and auto-assign tasks
- Customizable task boards with kanban and progress views
Genuine free plan exists, not only a time-limited trial, for testing core portal features
Advanced tier at $332/month is a steep jump from Essentials for growing teams
GenPPT AI
3.8Free
vs Workflowy−0.1
Decks from a prompt, a PDF, a YouTube link or a spreadsheet, with speaker notes.
- Presentations generated from a text prompt
- PDF, Word, Excel, HTML, Markdown and YouTube conversion
- Speaker note generation
Speaker notes address the half of presenting that decks ignore
No pricing figures and no company entity named
SelfManager.ai
3.8$6/mo
vs Workflowy$0.99 less−0.1
A task manager organised by date rather than by project, with an AI weekly review.
- Daily workspaces with unlimited tables
- AI Plan generating editable task tables from a description
- AI Review summarising completed work and time allocation
Organised by day, which is the unit people actually plan in
A one-person company behind your planning system
IntelliBar
3.8Not listed
vs Workflowy−0.1
Native Mac menu-bar AI client that talks to OpenAI, Anthropic, Google and local models with your own keys, sold as a one-time license.
- One menu-bar interface for OpenAI, Anthropic, Google, Grok, DeepSeek, Perplexity and other models
- Local models through Ollama
- Compare the same prompt across several models
No app subscription, and you pay only for the model usage you choose
Needs your own provider keys or accounts, so running costs vary
AIPRM
4.2$10/mo
vs Workflowy$3.01 more+0.3
Prompt management and community prompt library that adds a panel of ready-made prompts to ChatGPT and Claude, with private prompts and lists for teams, Custom GPT integration and tone and style controls on paid plans.
- Prompt panel inside ChatGPT and Claude
- Community library of ready-made prompt templates
- Private prompt templates and lists for teams
Free version with no time limit
Community prompts are user submitted and uneven in quality
FAQ
Questions people ask
Is Workflowy free?
Workflowy has a free plan, and paid plans start from $6.99/mo.
What is the best free alternative to Workflowy?
Trello is the highest-rated alternative here with a free plan (4.5 out of 5). Other free options: AIPRM, FuseBase, GenPPT AI.
What is the cheapest alternative to Workflowy?
Among paid plans, Trello has the lowest starting price (from $5/mo). If you need it free, start with Trello.
How did you pick these alternatives?
We match tools on what they do, their category and their price, using the details in our directory. Ratings come from our reviews and reader reviews.